Job Purpose

The Assistant Director- Finance & Accounts will be responsible to the Deputy Director Finance & Accounts for coordination of Finance & Accounting activities of the Commission. This position is responsible for giving leadership and strategic direction in the achievement of the objectives of Public Finance Management Act (PFMA), 2012 and Public Finance Management Regulations at the Commission.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Conceptualize and oversee the planning of the unit’s work in accordance with the strategic goals of the commission.

Develop the unit’s strategies and policies in support of the implementation of the Commission’s strategic plan.

Provide strategic guidance to the Commission to ensure compliance with Public Finance Management Act (PFMA) and Regulations, The National Treasury Circulars and other Government financial regulations, guidelines and policies.

Assisting in formulating the Commission’s financial and accounting policies, implementing and reviewing the Commission’s financial and accounting policies, standards guidelines and procedures.

Advising the Commission on financial matters and accounting matters.

Ensuring prudent management and utilization of the Commission’s financial, regulations, guidelines and procedures.

Ensuring adherence to the commission’s budgetary allocation.

Ensuring adherence to financial management guidelines, systems, standards and procedures

Analysing and advising on revenue and expenditure trends, financial commitments and futures revenues.

Planning and budgeting for the division.

Managing staff performance, building capacity, mentoring, coaching and development of staff.

Operational Responsibilities / Tasks

·       Develop and update the finance and accounts manual and standard procedures.

·       Review budget performance and explain variances sighted for the commission’s accountability measures.

·       Providing technical support in negotiations on resource mobilization /Fundraising

·       Preparation of the commission’s statutory monthly, quarterly, annual and special financial reports and plans for donors, statutory bodies and Commissioners.

·       Advise management and commissioners on financial matters to gain approval on planned budgetary requests from The National Treasury and Donors.

·       Authorize all payments, purchase requisitions and imprest warrants for all divisions in line with institutional budget allocations.

·       Assist in Preparation the commission’s annual and supplementary budget estimates and donor budgets to be presented to the commissioners for approval.

·       Provide finance forecast and budget support to the management of the commission to manage finances and anticipate revenue projections in all areas.

·       Develop Institutional Cash plan and trend analysis for cash flow management and decision making.

·       Reviewing and analysing periodic financial reports obtained from regional offices

·       Develop Divisional budget and work plan to aid operation.

·       Monitor the Commissions’ adherence to the Public Finance Management Acts (PFMA), 2012 and Regulations, 2015.

·       Provide technical support to Budget Implementation Committee, Finance and Administration Committee and the Procurement Committees.

·       Coordinate external audits and respond to audit queries and the other financial reviews by external and internal parties as a control measure for the preservation of institutional integrity and implementation of audit recommendations on financial management.

·       Coordinate the accounts practices of the commission for reconciliation of IFMIS ledgers, Accounting Software such as SagePastel, manual cashbooks and bank records.

Job Dimensions:

Financial Responsibility

Responsible for approval of payments in line with the Public Finance Management Act and Regulations.

Aids on the Finance and Accounts Division Budget Implementation.

Aids in managing the Finance and Accounts Division Budget.

Ensure that all payments are processed and paid on time.

Assists in cash flow management.